2023 is here, and it’s time for a major overhaul when it comes to your tour management solutions. This new year is full of new opportunities, and one of the best changes you can make involves a new concert tour management software. Tour Pro is YourTempo’s tour management platform that revolutionizes the way you navigate the ins and outs of booking and managing tours. This tour software offers much-needed solutions for the daily struggles of road managers and their crews. Let’s look at what kind of accessibility and utility 2023 can bring you when you start using Tour Pro!
The beginnings of all great tours start with proper planning. Road managers and their crews need a sturdy, reliable system that remains responsive to their needs. A tour management platform should have a built in method for keeping track of all pertinent details for every aspect of an event. That’s exactly what YourTempo’s concert tour management software accomplishes.
Tour Pro’s tour software helps you keep track of misc. events, block off dates, rehearsals, appearances, shows, appearances, travel, bus calls, and days off. Whatever you need to schedule for your tour, Tour Pro’s calendar can handle it. Since we know how many calendar events you’re juggling at once, our software is designed to make it easy to distinguish between each category. You can easily toggle between colors to code each entry by event type. Take some extra time to enter in hotel and time zone information, as well as any additional travel notes you’ll need to reference for later. Finally, for the sake of keeping everyone on the same page, Tour Pro can push its data to Google Calendar to make for easy viewing while you and your crew are on the road.
After you’ve set the stage for your next successful tour, it’s time to bring in an audience to enjoy it. You’ve lined up your events and have your calendar color-coded to sort through the chaos of each and every appointment. Now it’s time to open up the books and start locking in your crowd. Tour Pro’s tour management platform has capabilities for:
Guest lists and ticket requests. Keep track of each list of guests and all of your ticket requests from a single, centralized location.
Printing guest lists via PDF for box office access. Make hard copies of your guest lists, forward them as a PDF, and share them directly with box office staff for a foolproof entry system for your guests.
Printing guest names onto envelopes (or onto Avery labels). You can print guest names directly onto envelopes and labels for a more customized and personal experience.
Pulling annual ticket request statistics for every tour. Stay up to date with historic and current data when it comes to your tours. Analyze these numbers to understand which tours performed best, which could use some work, and common factors between your most successful events.
Requesting tickets (for authorized users). Control which users are approved for requesting their own guests’ tickets through the tour software. These requests are automatically submitted for manager approval.
Adding requests for automatic approval. Management users are able to add requests for automatic approval for charities, labels, fan clubs, and more.
A variety of pass types. Choose from up to 10 different pass types to assign for the big day.
Update notifications. Management, ticket holders, and users can opt in to receive notifications regarding their events and tickets. They will be notified of any changes and important information all at once.
The time has come to hit the road! After long hours preparing your calendar and booking your guests, you have all of the pre-planning sorted out. Now, it’s down to day-of execution to bring everything together for the best performance at each stop along the way. Tour Pro’s concert tour management software has you well-equipped with detailed day sheets that cover every step of the way.
These day sheets have PDF compatibility for easy emailing and printing capabilities. Forward them to all necessary crewmates, hang them up around the venue, and have an extra digital copy within access for whenever necessary. This day sheet will be your go-to for your day of show schedule, listing all important times for that day (curfew, load in/out, sound checks, door opens, etc.). These sheets are completely customizable to your needs. We know that they need to have some level of flexibility, since some last minute changes are unavoidable, so you and your staff can opt in for notifications regarding any changes made to the sheet in real time.
Tours might not be as easy as 1-2-3, but Tour Pro’s three core features turn the touring process into an intuitive system for future success and growth. YourTempo’s tour management platform was built with the average road manager and crew in mind, and its design is geared towards alleviating the daily struggles associated with touring in the music industry. If you’re ready to manage your tours differently in 2023, reach out to our team at 615-385-5873.