Why You Need Tour Management Software?
Modern software comes with many perks, and one of the best includes shortcuts– especially when it comes to redundant tasks. Tasks and processes that might have taken days to complete a decade ago now take a few hours. These benefits span across several industries, including music tour managers. Managers can now benefit from specialized tour management software that improves the overall operational efficiency of their company. Tour Pro changes the game when it comes to music business management software; here’s just a few examples.
Tour Management Software Creates Organization
YourTempo’s Tour Pro decreases time spent on manual organizational tasks by centralizing the location of you and your crew’s pertinent information. Instead of having multiple, separate calendars, the tour management software condenses all calendars into one. This integrated calendar is accessible by all authorized users in a central location.
Your staff may review details regarding show times and notes. Since you have the ability to attach documents to the calendar, everyone can receive their information without needing to request additional paper copies or clarify details. The same can be said for rehearsals, appearances, bus calls, and other assorted events.
This calendar may also function as a work schedule; it has the capacity to include days off, blocked out days, or travel. If you need to coordinate how many staff you will have available for a specific tour date, you can simply glance at the calendar to get a final count. This eliminates the hassle of reaching out to each individual, coordinating dates and times, or rushing last minute for coverage due to understaffing or disorganization.
On the user experience side of the music business management software, YourTempo has carefully crafted a design that offers the best usability and readability. Events and dates have integrated options for color coding and sorting by event type, making your use of the calendar more efficient and without confusion. Remember– you’ll be able to add event-specific details to each important date on the calendar, such as which hotel you will be going to, if there is a time zone difference, and any other necessary details you will need to reference.
Streamline Communication via Tour Management Software
When you’re managing a tour, communication is key to the overall success of your venture. This rings true for big and small events alike; even a couple of people on the wrong page can lead to severe hiccups in execution. Tour Pro makes it easy to make sure the right people get the right information, even when it comes to last minute modifications.
For starters, the tour management software hosts a dedicated section for day sheets. YourTempo is well aware of how essential these documents are, and our developers have made sure that you can view the sheets in PDF, share it via email, and print copies for posting. We’ve kept the same true for Day of Show Schedules. For both sections, users can opt-in for email notifications that will inform of any adjustments up to the event execution.
Let’s take a look at what’s beyond day sheets. Tour Pro’s music business management software wouldn’t be complete if it didn’t account for the needs of ticket requests and guest lists. They each have their own dedicated section, and these sections have a similar set of features as day sheets. You can print your documents, view them as PDFs, email to your crew, and add notes. To add a special flare, you can even print your guests’ names directly onto envelopes and Avery labels to boost your efficiency even further. As an administrator, you can choose who has access to guest lists, add requests for automatic approvals, and regulate who has access to request their own guest tickets. You can even receive notifications whenever any of these actions occur.
Looking at the bigger picture, there’s a section devoted to reviewing annual ticket sales and breakdowns. This makes it easier to conduct analytics, evaluate costs and revenue, and determine any areas of growth for the upcoming quarter.
Spend More Time Where You’re Needed
Tour Pro provides a level of efficiency to tasks that often take up too much time when manually completed. You and your crew will spend less time on the administrative side of things. Instead, you can shift your operations to what you do best: executing a successful tour. Staying organized and on top of communication will ultimately improve the way your team works together, reducing your effort spent on administrative duties and increasing your overall operational efficiency.
If you’re ready to take the next step when it comes to tour management software, get in contact with our team of industry leaders at YourTempo. We can help your next tour be the best one yet. Reach out to us at 615-385-5873 or through our website.