Like any business sector, scaling your company within the music industry requires time, labor, and money. Expanding your business should be exciting– yet with the headaches of growing pains, it can be stressful and exhausting. YourTempo is a company focused on cultivating the best music business solutions. Our team of industry professionals has used their cumulative expertise to create a variety of programs to streamline your music business: talent buying software, music publishing software, booking management software, and even tour management software. From inception into show-stopping performances, there's a digital solution to help guide you along the way. They’ll simplify your daily tasks and make it easier to spend your energy on the bottom line: the musicians.
No matter the number of artists you represent, manually dealing with their bookings can take an unnecessary amount of time. The list of to-dos per booking (and per artist) makes organization essential. A single error can leave a bad impression with your clients and a very disgruntled crew.
Booking Agency Pro is booking management software developed to help you out while securing gigs. It takes a humanistic approach to your daily needs through intuitive tools and features. It boasts a casual interface that remains user-friendly for beginners in the field and established leaders alike. It’s specially designed to simplify redundant, meticulous booking tasks:
1. Offer and contract submission. Contracts and offers generally include the same information, with a few tweaks, sent to different clients. Booking Agency Pro uses a contacts database that stores a list of venues and buyer information. This information can be auto-populated with the simple click of a button whenever you need it for administrative tasks or business dealings. When necessary, add additional deal terms, costs, and show details to your contracts. To keep things efficient, you can even email documents directly from the form. You can check on the status of your documents at any time, on any device. You’ll know exactly when an offer is submitted vs. executed.
2. Schedule upkeep. Manage your schedule through an interactive calendar intuitive to your upcoming bookings. You can toggle by artists, events, or offers. If you need to block out a date, Booking Management Pro can handle it for you. Enter in the time period you can’t make any bookings, and the system will take care of the rest. It intuitively prevents double booking and temporary holds. Need an update on your calendar? You’ll be able to create routing sheets, artist availability, and itineraries.
3. Reports and tracking. Track the essentials: deposits, artists’ accounts, show revenue, and commissions. You can take things a step further by generating reports that crunch the numbers. Booking Agency Pro creates informative evaluations of your most successful events, attendance, feedback, and agent’s commissions.
4. Managing customer relationships. All of your deal records are available in a centralized location for easy access. To promote efficient communication, this booking management software has an activity log (for agency/venue/buyer communication), follow-ups (for organizing internal to-dos), and Next to Call reports (a report that shows you a task list you’ve created for the day).
With easier-to-manage bookings, it only makes sense to expand your talent. Don’t worry– YourTempo has specialized talent buying software for you, too. Talent Buying Pro provides all of the essentials for managing musicians…and a few extras, too.
For starters, this software continues the trend of keeping your information centralized and easily available. You’re equipped with a client dashboard and information pages that organize your events and contact information. You can check the status of offers or review client, event, and venue details. These pages are highly customizable. You can enter in any specifics that might help you later down the road, such as venue dimensions, amenities, and parking details. Similar to YourTempo’s booking management software, Talent Buying Pro allows you to track your finances through budget reporting.
You can streamline your planning process through advance sheets and time schedules for all of your important events. Communication is a key perk of this software, and you’ll benefit from its built in export option when it’s time to update your crew or any other relevant contacts. Contact databases will come in handy when it’s time to send an offer: you can auto-populate fields throughout the offer form using information stored within the talent buying software.
You have your talent and secured your bookings. You’ve successfully streamlined 2 of the most time-consuming aspects of the music management industry. Of course, your work doesn’t stop there. Neither does ours. YourTempo has created ways to bring unrivaled structure into the music publishing software and tour management software worlds.